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HOA mailing services

Plan the complete mailing package.

Printing and mailing for HOA communications, starting at $0.40/piece. This starting price is not an all-inclusive ballot-package quote. Share your package, quantity, requested mailing date and return-envelope needs for a job-specific quote; confirm printing, preparation, outbound postage and any prepaid return postage.

Illustrative format. Your project follows the approved files and specifications.

Include in your project brief

  • Current approved documents and quantity
  • List format and address-preparation requirements
  • Outbound method, package weight and postage
  • Return envelopes and prepaid return postage, separately
Start this project

What we prepare

From a postcard to a multi-piece package, tell us the contents, quantity and mailing instructions. Outbound postage and prepaid return postage are separate requirements to confirm when requesting a quote.

  • Plan a ballot-package mailing
  • Meeting and assessment notices
  • Budgets and policy packets
  • Envelope printing and stuffing
  • Job-specific mailing documentation
  • Return-mail handling requirements

Before production

Describe Your Project

Tell us about your mailing needs — quantity, document type, and deadline — and we'll provide expert guidance and a detailed proposal.

We Design Your Solution

We review the files, package requirements and requested schedule to plan the production and mailing arrangements.

We Execute & Report

We coordinate printing and mailing for the agreed job. Tell us which mailing documentation you need when requesting a quote.

Check the PDF returned by your print/mail partner. Compare it with your approved file using Board Editions’ free PDF copy check. Your PDFs stay in your browser; differences still need human review.

HOA mailing across the country

Tell us where your association is located and where its materials need to be mailed so we can review the project requirements.

A few useful answers

Frequently Asked Questions

How long does it take for HOA mailings to reach homeowners?

Share your requested mailing date and distinguish a mail-on date from a received-by date. We confirm production availability and mailing arrangements after reviewing the files and specifications.

Do you verify addresses before mailing?

Describe your list format and ask which address preparation or list-processing services are included in the quote. Confirm the transfer method before providing the approved mailing list.

What types of HOA documents can you mail?

We print and mail association newsletters, meeting notices, annual reports, ballot packages and other approved communications. Confirm the mailing method required for each job.

How does bulk postage pricing work?

Postage depends on the mailing method, piece dimensions, weight, quantity and preparation. We will review the job before quoting its postage; a quantity alone does not establish a discount.

Can you handle our mailing list management?

Confirm file-transfer and list-processing arrangements with the team before providing the approved list for each run. Flag changes before production; do not put resident names or mailing lists in the enquiry form.

What makes your HOA mailing services different from a general mail house?

Our association work includes ballot packages with return envelopes, budgets, meeting notices and management communications. Each job uses the files, quantities and mailing instructions you approve.

Do you offer mailing services for condo associations and community associations?

We support condo associations, townhome communities, co-ops and planned-unit developments. Confirm the print specifications, address preparation and mailing method included in the quote for your association’s job.

How do I get started with a community association mailing?

Send your project specifications so we can review them and confirm the next step. The quote should identify the work and mailing arrangements for that job.